The Academic Probationary status of a student is determined by the Student Promotions Committee. Students are placed on Academic Probation under the following circumstances:
Students will be removed from Academic Probation if, at the end of the next semester, they pass all courses and their cumulative GPA is 2.00 or higher and/or successfully retake a SCE.
Academic Probation has important financial aid consequences, which are explained in the Office of Student Finance publication, “Financial Planning Guide” available.
Students must clear any academic deficiency and should have a cumulative GPA of 2.00 or higher by the end of the Medical Sciences curriculum to advance to clinical training.
Students are subject to Administrative Withdrawal if they:
A student who is Administratively Withdrawn will be reported as withdrawn effective the last date of any academically related activity or the date the institution determined the change in status. The withdrawal date will be reported to the U.S. Department of Education which will cause the student’s loans to enter repayment status, in accordance with the terms and conditions of the loans. Please consult with the Office of Student Finance to determine the impact on individual loan repayment.
Students are subject to Academic Dismissal based on the following:
Students may also be dismissed for non-academic reasons or professionalism concerns pursuant to the Code of Conduct. (See Code of Conduct section in this Student Handbook).
Appeals Process for Academic Dismissal
Students who matriculate into RUSM on or after 9/1/18 and are subsequently dismissed for failing to pass the following exams on their last attempt are ineligible to appeal their dismissal:
First Appeal: Any student dismissed from the Medical Sciences or the Clinical Sciences curriculum who can demonstrate and document a significant extenuating circumstance that resulted in unsatisfactory academic performance may appeal the dismissal to the Student Promotions Committee(SPC).
First Appeal – Medical Sciences: Expedited Appeal Option
Students seeking to appeal a dismissal for failing two Medical Sciences semesters have the option of submitting an Expedited Appeal or Standard Appeal.
The expedited review process provides an opportunity for the student to have their appeal reviewed and a decision issued by SPC prior to the start of the next Medical Sciences term. If the SPC overturns the dismissal, the student will be allowed to repeat the term without having to sit out for a term. The student is required to meet all the conditions set forth by the SPC in their decision.
Any student who submits a request for an Expedited Appeal and their dismissal is upheld is not eligible to submit a Standard Appeal. If the SPC upholds the dismissal on an Expedited Appeal, the student’s last appeal is to the Dean or designee.
Standard Appeals must be submitted using the Academic Dismissal Appeal form and must be emailed to PromotionAppeals@RossU.edu within 15 calendar days of the date on the dismissal notification letter. The appeal will be heard by the SPC, which will then make an official decision to uphold or overturn the dismissal. Appeals that do not demonstrate or document extenuating circumstances will not be considered. Appeals received after the deadline (15 calendar days after the date on the dismissal notification letter) will not be accepted.
Second Appeal: In cases of procedural irregularity, or where additional evidence has become available that was not considered by the Student Promotions Committee, a final appeal may be made to the Dean. Appeals must be submitted using the Academic Dismissal Appeal form and must be emailed to the Dean at PromotionAppeals@Rossu.edu within 15 calendar days of the date on the decision letter from the Student Promotions Committee. The appeal will be heard by the Dean or designee, who will make the final decision to uphold or overturn the dismissal. The Dean’s decision is final. Appeals that do not demonstrate procedural irregularity or provide additional evidence that was not considered by the Student Promotions Committee will not be considered.
Appeals received after the deadline (15 calendar days after the date on the decision letter) will not be accepted.
Students must adhere to the instructions outlined above and on the Academic Dismissal Appeal Form in order for their appeal to be considered. Academic Dismissal Appeal Form may be found on the student portal and RUSM Student Timeline.
Medical Sciences: A student in the Medical Sciences curriculum who successfully appeals a dismissal decision will be:
Medical Sciences and Clinical Sciences: A student who successfully appealed a dismissal for failure to pass any required examinations, failed two clerkships or failure to complete all degree requirements within seven (7) years of matriculation will be notified of the reinstatement conditions and deadline to sit for the exam or complete the degree requirements.
Requests to change the conditions of the reinstatement are not granted, including an extension to sit for the examor complete the degree requirements. Students who are unable to meet the condition of their reinstatement have the option to withdraw. Failure to meet the condition of the reinstatement will result in a dismissal from RUSM.