The following terms are used throughout this Student Handbook. These are relevant in the guidelines that govern a student’s progress as a student at RUSM, prior to joining a residency program. The Dean of RUSM determines these guidelines, with assistance from RUSM’s Promotions Committee and other faculty committees.
Following the terms, we have provided you with a list of acronyms and associated website links. This will be a convenient reference for students as they navigate the many aspects and programs involved in their academic success.
Definitions of Academic Terms
Academic Amnesty/Grade Replacement: Students completing semester one in May 2013 and beyond will be able to replace failing (F/NP) grades in their grade point average (GPA)after repeating the course and receiving a passing grade.
Academic Probation: A student on academic probation must improve his or her academic performance during a specified timeframe or be subject to dismissal and/or loss of Title IV funding.
Administrative Withdraw: The discharge of a student from RUSM due to failing to comply with academic and administrative requirements.
Approved Absence: A student in good academic standing who wishes to temporarily interrupt his or her studies (AA).
Clinical Sciences: Refers to the clinical education semesters completed by medical students. Commonly referred to years three and four in a US medical program.
Conduct Violation: Action by a student that is in direct violation of RUSM policies and recorded in student’s academic file.
Core Clerkship: A required clinical course that introduces students to the discipline and to develop their expertise and knowledge base (i.e. Internal Medicine, Family Medicine, Obstetrics/Gynecology, Pediatrics, Psychiatry or Surgery).
Dismissal: The discharge of a student from RUSM.
Dismissal Appeal: A student may appeal a decision resulting in dismissal. If this appeal is approved and the student returns to matriculation, he or she is then put on academic probation for a defined period of time (e.g., the following enrolled semester). The student must improve academic performance during this timeframe as specified in the approval or be subject to dismissal.
Elective Clerkship: A clinical course that varies in duration and specialty. Students select elective clerkships to develop and expand their knowledge in a specialty and/or improve their expertise in cores.
Emergency Leave of Absence: A period during which a student is temporarily excused from classes during a Foundation of Medicine semester for up to two weeks.
Gap Disclosure: A brief summary submitted by the student describing the period(s) of temporary
withdrawal (non-enrollment) that is longer than 31 calendar days in duration.
Good Standing: A student maintains good standing by complying with all academic policies and procedures, and by remaining current with financial obligations. For students not in good standing, RUSM reserves the right to withhold services, transcripts, grades and certifications.
Independent Study Period: A required period of time without active enrollment to allow students to prepare for exam retakes.
Involuntary Leave of Absence: A period of time when a leave of absence is imposed by the University to address concerns regarding the academic performance, health and welfare and/or a student’s ability to meet the technical standards.
Involuntary Temporary Withdrawal: A period of time when a temporary withdrawal period is imposed by the University to address concerns regarding a student’s for poor academic performance, violations of the Code of Conduct, or for disruptive or unprofessional behavior.
Medical Sciences: Also known as basic sciences, this refers to the foundational education semesters completed by medical students. Commonly referred to years one and two in a US medical program.
Promotion: A student’s advancement to the next level in his or her academic program.
Satisfactory Academic Progress (SAP): Satisfactory academic progress indicates that a student has met degree requirements to acceptable levels within a specified time period. Your SAP standing is important during academic evaluation and determination of eligibility for financial aid. Students who do not meet SAP requirements are subject to dismissal and/or loss of Title IV funding.
Timeframes: To maintain SAP, students who matriculated intofirst semester prior to May 2013must complete the Medical Sciences portion of the curriculum within 75 instructional weeks (five semesters) or fewer, and complete the clinical portion within 135 instructional weeks; andhave 210 instructional weeks to finish the entire program. To maintain SAP, students who matriculated intofirst semester on or afterMay 2013must complete the Medical Sciences portion of the curriculum within 90 instructional weeks (six semesters) or fewer, and complete the clinical portion within 135 instructional weeks; andhave 225 instructional weeks to finish the entire program.
Short-Term Personal Leave of Absence: A period during which a student is temporarily excused due to extraordinary personal circumstances for up to one week.
Temporary Withdraw: A period during which a student is not currently enrolled for more than 31 calendar days in duration.
Withdrawal: A student initiated request to discharge him/her from RUSM.
The field of medicine is full of acronyms. The chart below serves as a convenient reference for you in navigating through medical education. You’ll notice that this chart also includes links to websites that offer further information.
|AA||Approved Absence||A student who wishes to temporarily interrupt his or her studies may apply for an Approved Absence (AA).|
|AAMC||Association of American Medical Colleges||The AAMC is a not-for-profit association representing all 141 accredited
U.S. and 17 accredited Canadian medical schools; nearly 400 major teaching hospitals and health systems, including 51 Department of Veterans Affairs medical centers; and 90 academic and scientific societies.
|ACGME||Accreditation Council for Graduate Medical Education||ACGME is a private professional organization responsible for the accreditation of about 9,200 residency education programs in the U.S. www.acgme.org|
|AMA||American Medical Association||Unites physicians nationwide to address the most important professional and public health issues.www.ama-assn.org|
|CBSE||Comprehensive Basic Science Exam||The National Board of Medical Examiners Comprehensive Basic Science Exam (a.k.a. COMP). This exam is taken at the end of the Medical Sciences curriculum.|
|CCSE||Comprehensive Clinical Science Exam||The National Board of Medical Examiners Comprehensive Clinical Science Exam. This exam is taken prior to sitting for the USMLE Step 2 CK and CS exams.|
Step 2 CK)
|Clinical Knowledge||A portion of the USMLE Test, Step 2 CK focuses on the principles of clinical science deemed important for the practice of medicine under supervision in postgraduate training.|
Step 2 CS)
|Clinical Skills||A portion of the USMLE Test, Step 2 CS measures students’ and graduates’ ability to gather information from patients, perform physical examinations, and communicate their findings to patients and colleagues.|
|CSGA||Clinical Student Government Association||Association representing students in semesters 6-10 (including IMF) that serves as a liaison between Administration, Faculty and the clinical student body of RUSM.|
|ECFMG||Educational Commission for Foreign Medical Graduates®||Assesses the readiness of international medical graduates to enter fellowship or residency programs in the U.S. that are accredited by the ACGME.|
|ED||Department of Education||U.S. Agency that promotes student achievement and preparation for global competitiveness.|
|ERAS||Electronic Residency Application Service®||Electronic Residency Application Service® (ERAS) is a service that transmits applications, letters of recommendation (LoRs), Medical Student Performance Evaluations (MSPEs), medical school transcripts, USMLE transcripts, COMLEX transcripts, and other supporting credentials from applicants and their Designated Dean’s Office to program directors. ERAS consists of MyERAS, Dean’s Office Workstation (DWS), Program Director’s Workstation (PDWS), and ERAS Post Office.
|EVA||Early Verification Agreement||Agreement between the student and the university to allow early verification for the NBME CCSE and USMLE Step 2 CK/CS on the condition the student meets all eligibility requirements prior to sitting for each exam. Failure to do so will result in the student receiving a conduct violation.|
|FERPA||Family Educational Rights and Privacy Act||Federal law that protects the privacy of student education records. www.ed.gov|
|FSMB||Federation of State Medical Boards (Step 3)||Test offered to students who have graduated from medical school. The Step 3 test helps students attain licensure.|
|GPA||Grade Point Average||Numeric representation of a student’s academic performance.|
|IMF||Internal Medicine Foundations||The first required clinical clerkship.|
|IMG||International Medical Graduate||Graduate of an international medical school.|
|ISP||Independent Study Period||A required period of time without active enrollment to allow students to prepare for exam retakes. Student is in a Temporary Withdraw status.|
|LCME||Liaison Committee on Medical Education||The accrediting authority for medical education programs leading to an
M.D. degree in U.S. and Canadian medical schools. www.lcme.org
|LOE||Letter of Eligibility||One form of the NYSED application pack. The LOE is for students who wish to complete non-affiliated clerkships in the state of NY.|
|LOR||Letter of Reference or Letter of Recommendation||Letter from a faculty member or university to identify and endorse a student’s application for scholarship, extra-curricular activities, residency or transfers to another institution.|
|MD||Doctor of Medicine||Medical school graduate.|
|MMR||Measles, Mumps, Rubella||Three titers that are required for clearance into clinical clerkships (including IMF.)|
|MPS||Minimum Passing Score||Lowest score required in order to pass a certain test or exam.|
|MSPE||Medical School Performance Evaluation/Dean’s Letter||Comprehensive evaluation letter that documents a student’s medical school performance.|
|NBME||National Board of Medical Examiners®||Provides online services for students and graduates of U.S. and Canadian medical schools, including application for USMLE Step 1, Step 2 CK, Step 2 CS, provision of score documents, certificates and/or confirmation letters. www.nbme.org|
|NRMP||National Resident Matching Program®||NRMP facilitates the placement of applicants for postgraduate medical training positions into residency programs at teaching hospitals throughout the United States.|
|NYSED||New York State Education Department||NYSED is the governing body of the state of NY that approves IMG students to rotate within the state of NY.|
|OASIS||Online Applicant Status and Information System||Provides general information and the status of items related to ECFMG Certification. https://oasis2.ecfmg.org|
|RUSM||Ross University School of Medicine||ConductAppeals@Rossu.edu|
|SAP||Satisfactory Academic Progress||SAP represents an acceptable level of performance in meeting degree requirements within specified time periods. It is used in both academic evaluation and in determination of financial aid eligibility. Students maintain SAP at RUSM by meeting the requirements listed under the Promotions Policies section of this Student Handbook.|
|SCE||NBME Subject Clerkship Exams||An exam RUSM students must take at the end of each required core clerkship.|
|SGA||Student Government Association||Association on the medical school campus representing students in the Medical Sciences curriculum that focuses on increasing the quality of campus life for RUSM students.|
|USMLE||U.S. Medical Licensing Examination®||Exam that medical doctors are required to pass before being permitted to practice medicine in the U.S.|