Student Life

Student Life: Medical Sciences Campus

GUEST PASSES

The purpose of a guest pass is to help support current students in their educational endeavors by allowing them to invite short-term guests on campus.Any active students wishing to have guests on campus are required to complete a Student Guest Pass Application form on behalf of their guest(s). The following expatriate persons are eligible for a guest pass as long as they are visiting for 30 days or less:  spouse/companion, other relatives, and friends/acquaintances. Former RUSM students are not eligible for a guest pass.

A guest pass application process can take up to 48 hours not including weekends and holidays.  The submitted application packet will be reviewed by the Department of Security and Emergency Management for approval within twenty-four (24) hours of application submission. During the processing timeframe, guests will not be granted access to the campus. The only acceptable proof of identity is a valid passport.

Any RUSM student seeking to have a guest on campus is subject to the following procedure:

  1. Valid passport (hardcopy) of Guest.
  2. RUSM ID of student with a current semester sticker.

RUSM may revoke or deny any Student Guest Pass and/or remove a Student Guest from campus at any time for any reason, at its sole discretion.

Special Note:  Students may initiate the guest pass process prior to the arrival of their guest to campus by submitting the required documents (guest’s passport page and the application form) via “ask Ross” on the campus student portal or DMStudentAffairs@rossu.edu.

HOUSING

RUSM is committed to making our students’ stay as comfortable as possible by providing information about a wide range of housing opportunities* for students and their families While RUSM provides information regarding off-campus housing options as a service to our students, RUSM does not own or operate, and is not responsible for, off-campus housing or information provided regarding such housing.

Students are expected to abide by the RUSM Code of Conduct in both on- and off-campus living arrangements. For students on the medical sciences campus in St. Kitts seeking assistance may contact RUSM Housing at Housing@RossU.edu.

 *Please note that with the transition to Barbados, RUSM will be reviewing and updating student housing policies for the January 2019 term.

INTRAMURALS, CLUBS AND ORGANIZATIONS, AND STUDENT LEADERS

While studentswill be primarily focused on theireducation at RUSM, we also encourage involvement in the many extracurricular activities available on campus.  A wide variety of clubs, sports, student organizations, activities and associated leadership opportunities can enrich learning experience by helping studentsto make friends, acquire new skills, serve the community, and develop leadership abilities. Students participating in Intramurals or SGA sanctioned clubs and organizations (Student Groups) are reminded that their conduct is, at all times, and is expected to meet the standards of a medical professional and the Code of Conduct.    Student Leaders of such groups are reminded of RUSM’s strong policy against discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, status as a parent, marital status, veteran status or political affiliation.

Intramural and Extracurricular Activities.RUSM has an active sports community, offering a chance for needed exercise and socialization. Members of the RUSM community participating in these activities are expected to display good sportsmanship and standards of conduct becoming of the medical professional.

Student Groups. Student Groups sanctioned by the SGA offer a wide variety of opportunities to pursue other interests. Collective and individual behavior at group activities should serve as a reflection of the standards of RUSM. Student Groups must obtain prior approval from the SGA Advisor in the design and display of clothing or memorabilia which include their group’s name and/or any reference to RUSM; and must demonstrate good judgment in the design and placement of logos and other identifiable information.

Student Leaders.Student Groups and the organization of extracurricular activities offer many opportunities for students looking to enhance their leadership skills. Leaders of Student Groups must meet the academic and professional requirements as outlined by the SGA constitution and approved by the Associate Dean of Student Affairs. Officers and leaders of organizations, including the SGA, should be careful in selecting activities that represent the ideals of RUSM, both on- and off-campus. Leaders are responsible for exemplifying the Code of Conduct required of students, and also assuring the compliance of members.

Group/Member Sanctions and Disciplinary Actions:Any individual or group behavior that is in conflict with the standards set by the SGA, Student Affairs and administration may result in sanction or reprimand from the group’s governing body, including the SGA, and possible additional disciplinary action by RUSM. Failing to enforce proper behavior may also subject leaders to the loss of their leadership position. When appropriate, student leaders may be required to represent their members and answer for behavioral misconduct during disciplinary proceedings.

LIBRARY

As the intellectual center of the RUSM, the Student Center Library and Learning Resource Center (LRC) enhances self-directed learning and supports evidence-based medicine. It will be one of the mainstays of a student’sstudies—providing services, resources, equipment and facilities to help them tosucceed.

Whilestudentsare expected to purchase the required textbooks for each course, the library provides access to many electronic and online resources. To supplementrequired readings, the library houses a full range of biomedical books, journals, study aids, audiovisual programs and computer-assisted materials.

The Library Director and staff are available to help students access and efficiently use the library’s many resources during normal library hours.

Protocol

Normal library protocol applies in the Student Center Library. For instance, studentswill need to show theirstudent identification card with barcode for all library transactions such as borrowing books and using multimedia resources. Causing excessive noise and distraction is not allowed. Cell phones should be silenced and all calls taken outside of the library. Eating and smoking are not permitted. Liquids are permitted in a spill-proof drinking container. The library is intended for RUSM medical students, faculty and staff only; no children, family members or other guests are permitted.

Students are expected to return library materials on time. Overdue fines are assessed to ensure the prompt return of high-use items. Failure to pay fines or return books will affect the student’sability to borrow other materials. It may also affect the release of final grades or the ability to register for classes.

Personal Items

Whenleavingthe library, studentsare expected to take theirnotes, books, and personal items withthem. Since lost or stolen personal items are the responsibility of the student, pleasetake care not to leave valuables unattended. Student Life personnel, library staff, or security officers will remove all items unattended for longer than 15 minutes at computers, and 1 hour in study tables, carrels, and group study rooms as needed throughout the day, and during cleaning. These items will be available for pickup 24 hours following their receipt by security. Unclaimed items will be donated or sold at a publicly-held auction. RUSM, its colleagues, or agents are not responsible for lost, stolen or damaged items that are collected.

Prohibited Behavior

Stealing or damaging library materials, equipment, or furniture is a serious offense. Students will receive disciplinary action if they are caught vandalizing, mutilating, or stealing library materials, equipment, or furniture. Security cameras are in operation in all rooms of the library. Library staff will identify and warn students who consistently ignore the library rules. Any student who verbally or physically threatens a staff member will be subject todisciplinary action.

Feedback

Studentsare encouraged to make suggestions and provide input regarding library services, resources, and facilities to the Library Director, the SGA, or in the suggestion box outside of the library.

PRINTING POLICY

RUSM provides students on campus a weekly print quota on usage of university printers and paper supplies.  Students are issued a quota of 200 black and white prints and five color pages per week.

At the end of each printing week students who have not used their allotted quota will forfeit the remainder of their quota; there is no rollover of print quotas

Purchasing Additional Print Credits

In addition to the weekly print quota, any student wishing to purchase additional print credits can do so. Additional print credits are sold in increments of 50 black & white prints for $10.00EC which is subject to change based on costs. A maximum of five color pages may be printed per week using the credits purchased.

The additional print credits are available for purchase from the campus copy center.  Additional print credits purchased are separate from the print quota. Additional print credits purchased will rollover every week until they are used up.

No refunds will be given for unused print credits even if the student departs RUSM or does not utilize the purchased print credits.

Technical Issues

Any printing problems encountered by students concerning the printing process including printer malfunctions, loss of prints or errors in printing can be reported to the Campus Copy Center by means of a fault report via email at DMITHelpDesk@RossU.edu.

Restrictions

No printing is permitted while classes or other scheduled activities are taking place in the classroom area.

Students who print during class time or when other scheduled activities are taking place may be reported to the class representative.

Conduct

Any other violations of the policy are considered as unprofessional behavior and will be evaluated on an individual basis and may result in other sanctions.

Students are expected to treat printing equipment and staff who maintain the printing stations, with respect. Any unprofessional behavior could result in referral to the conduct administrator.

SGA officers, SGA Honor Council, class representatives and students are encouraged to hold their peers accountable for the policy. Additionally all faculty, staff or security representatives of RUSM are permitted to enforce the policy.

SMOKING POLICY

The Ross University School of Medicine campus will be a tobacco-free campus, this includes all properties owned and leased by the University. Tobacco-free prohibits smoking; the use of smokeless tobacco and other tobacco products; and e-products which simulate the act of smoking.

Faculty, staff and students are encouraged to directly and politely inform those unaware of the policy, or remind those in disregard of it. If this effort is unsuccessful, the individual in violation of this policy may be subject to appropriate disciplinary actions as defined by University policy.

It is the responsibility of every RUSM Community Member to encourage compliance with the policy and to do so in a way that is positive and responsive to RUSM’s expressed desire to influence a healthy lifestyle.

RUSM Community Members who violates the Tobacco-Free policy may be approached by University Employee or Campus Security and be reminded of the policy; asked to immediately comply with the policy; and will be informed of all available education and cessation programs and be encouraged to participate in a program.

Campus visitors who refuse to immediately comply with the policy may be asked to leave the campus.

STUDY SPACE POLICY

The RUSM campus offers a variety of study spaces to support students learning.  This document outlines the policy of RUSM, regarding study space on campus. It is designed to allow equal access to study space for all students, to encourage students to be responsible for their personal belongings, and to encourage a professional and collegial atmosphere. The Study Space Policy applies to every area on campus and the rules apply equally. There are no exceptions to the study space policy.

The policy will be sent via email notification to all students. The policy will also be available on the Student Resources page of the student portal. Incoming first semester students will be informed of the Study Space Policy at New Student Orientation. Continuing students will be informed during their respective Continuing Student Orientations of any updates to the policy.

Terms

POLICY: ALL STUDY SPACES

POLICY: INDIVIDUAL/QUIET STUDY SPACE

1)     Locations: Specific locations will be determined and communicated each semester by Office of Student Affairs.

 POLICY: GROUP STUDY

1)    Locations: Specific locations will be determined and communicated each semester by Office of Student Affairs.

 POLICY: NON-STUDY SPACES

Campus Activities Center (CAC) isNOT a designated study space except for the outdoor areas.  The 2ndfloor is available to reserve for clubs and organizations and for other meetings. Students are not permitted to study in the indoor areas of the CAC.

POLICY: COMMON AREAS

Food Court and Outdoor Spaces throughout campus are considered multi-purpose use by all RUSM community members and cannot be reserved with the exception of the Seaside Decks and Sports fields/courts which are for multi-purpose use by all RUSM community members. The decks and courts can be reserved on the room reservation system.

Enforcement

Security, housekeeping and Student Affairs are primarily responsible for enforcing the study space policy.

Additionally faculty, staff, and members of the SGA may enforce the policy.

 Students who are non-compliant and/or argumentative and/or who violate the study space policy repeatedly may be referred to the conduct administrator for disciplinary proceedings.

STUDY SPACE FOOD AND DRINK POLICY

The RUSM campus has a variety of spaces designed to allow for areas for eatingand drinkingto meet the needs of students, colleagues, and the faculty. The food and drink policy is designed to outline areas for consumption and holding of food and drink in study spaces. It is designed to prevent or reduce the destruction of campus facilities by rodents and other pests; and to maintain a safe, healthy and clean environment for patrons of the spaces including. This policy applies to all members of the RUSM community, RUSM colleagues, contractors and their employees and visitors.

The policy is also available on the Student Resources page of the student portal.Incoming first semester students will be informed of the Study Space Policy at New Student Orientation.  Continuing students will be advised of any changes to the policy at their respective Continuing Student Orientations.

Terms

Policy

1)     Specific campus locations where food/drink is permitted will be determined and communicated each semester by Student Affairs.

The individual who is in possession of food or drinks isresponsible for cleaning up any spilled drinks or food as well as proper disposal of food/ drink containers.

Enforcement

Members and designated representatives of campus Security, Student Affairs, RUSM Administration, Student Government Association, or other appointed persons will enforce the policy. Students, staff, or faculty are required to produce their RUSM identification card at the time of the violation.Students are expected to hold each other accountable and not solely rely on RUSM officials.

Ramifications

Students found to have food out, consuming food or drinks that are not within a spill-proof cup/bottle in nonfood study space will be in violation of the policy and ramifications may include requiring the student to remove food or drink to a location not prohibited by this policy.  Students who refuse to abide by this or with repeat violations may be referred to the conduct administrator.  Failure to produce a student ID upon request or displaying non-professional behavior when confronted with the violation may result in further disciplinary action.

PETS

Depending on a student’s campus location, the local government may requirean import permit for dogs and cats to enter the country. If a student isplanning to bring theirdog or cat with them, please comply with the regulations of the local government.

While studentsmay bring theirpet, theyshould be aware that having theirpet will limit housing options. For instance, many landlords do not allow pets, or require an additional security deposit from pet owners. Reviewing the guidelines available online will help studentsmake an informed decision about bringing theirpet.

During the housing selection process, students are required to confirm and or request permission from their landlord for pet accommodation. On-campus housing does not accept pets; however there are a limited number of off-campus landlords who accept pets on specific terms and conditions. When navigating the database details on the landlord pet policy can be found under “Property Quick Facts”. Students relocating with pets are advised to:

While pets are welcome to campus, they are not allowed in campus buildings, should be on a leash at all times. Students are encouraged to familiarizethemselveswith the Animal Policy prior to entering campus with theirpet.

Animals on Campus

A pet includes any animal that is continuously cared for at a RUSM community member’s residence. A stray is any animal that is not continuously cared for at a RUSM community member’s residence and has no apparent owner.

Pets are allowed on campus. The pets must be leashed and under the supervision of their owners at all times.

Pets are not allowed to be tied up or left alone at any time for any reason. Pets are not permitted into any campus building or on campus transportation. Owners must clean up after their pets and dispose of any waste properly. Pets are not allowed on the Seaside decks or on the preparatory school playground.

Any student requiring a service animal on campus must follow the policy on Accommodations for Students with Disabilities. Under this policy Emotional Support Animals (ESA) are considered to be pets, not Service Animals.

The owner of the animal is responsible for the animal’s behavior at all times. If the animal acts aggressively or inappropriately, it may be barred from campus temporarily or permanently.

Animals with no apparent owner may be captured by security officers or other designed persons. The animal may be caged on campus or sent to a designated veterinarian or animal handler. An announcement will be made to the campus community via e-mail about the caught stray to see if anyone wishes to claim and adopt the animal.

Grazing animals are considered non-pets on the campus and are not allowed on campus. Any grazing animal found on campus will be detained. The owner (if known) of the grazing animal will be notified to retrieve the grazing animal within three days. If not claimed by the three (3) day limit, arrangements will be made for the animal to be placed at the government property in Londonderry. The cost of transportation to Londonderry and any other charges assessed to retrieve the animal will be the responsibility of the owner.

No animal is to be fed on campus as this encourages animals to return to campus. Security or others have the right to report anyone found feeding animals on campus. Everyone is expected to comply with all Security personnel requests for ID.

Enforcement of Pet Policy

Stray dogs or animals tied up without their owner with them may be removed by security or their designee.

Security officers and their designee’s are the main enforcers of this policy, and any campus member has the right to remind others of the policy; cordial interactions are expected.

SECURITY

RUSM takes campus security very seriously, so we maintain a security force on the campus to enhance the safety of our students and help prevent crime; please cooperate with them to further our community’s safety.

We urge you to promptly report all on- and off-campus incidents to securityby calling 423-419-0031 (Knoxville) or 869-662-7995 in St. Kitts. For emergencies call 911 in the US or RUSM/RUSVM Emergency Line in St. Kitts 868-465-6161.

Statistics

In accordance with U.S. Department of Education requirements, information is published annually about security and safety practices, and campus crime statistics. This information is distributed to current students, and is available upon request by any prospective student.

On-Campus Security and Escorts

To provide 24-hour security for RUSM, students, and staff, RUSM employs a cadre of security officers on its Knoxville and St. Kitts campuses.Security is available 7 days a week, 24 hours a day. Should you feel unsafe on campus, please call a uniformed security officer on campus for assistance.

Security guards have authority to ask questions and request identification at any time. All crime victims and witnesses are strongly encouraged to report incidents to both campus security and local police. Prompt reporting will ensure timely warning notices to the campus community and timely disclosure of crime statistics.

Off-Campus Security

Security awareness extends tooff campus locations and events.  Studentsand visitors should still take the same precautions that they would take in major cities in the U.S. These include traveling in groups, locking the doors to accommodations and vehicles, and avoiding confrontations.

Students living in off-campus student housing facilities should check with their apartment landlords for specific safety procedures at their complexes. Although manycomplexes restrict access to apartments and provide keys for individuals, additional security measures vary from complex to complex. Crimes committed at off-campus housing should be immediately reported to Campus Security. They should also be reported as soon as is reasonably possible to the Student Affairs department.